Grade 12 Certificate. Post-matric qualification and experience in records management will be an added advantage.

Provide effective administration of incoming files and opening of files. Close employee file when an employee is transferred, deceased or resigns. Update control sheet and put documents numerically. Efficient and timeous administration of the incoming and outgoing mail. Stamp all mails and face value forms before distribution. Weigh the mail to determine the pricing using the post office guideline prices. Record courier items in the register and send to reception for collection. Administer outgoing files. Register outgoing files in the recording book and ensure that they are signed by clients. Administration of disposal and transfer of files. Receive ephemeral documents from branches. Compile list of archival value files to be transferred to National Archive.

Knowledge of document management, Registry processes, Filing administration and Computer packages. Ability to work individually and in a team. Good interpersonal relations skills. Ability to work with difficult persons sense of responsibility and loyalty and Ability to work under pressure.